Research Data Management Policy

Our general approach to collecting and managing personal information, in compliance with data protection legislation, is laid out in our Privacy Policy, however, for research work it is good practice to give more detail on the handling of research data during and after the end of a research project. 

Data collection

The exact nature of data collected will vary from project to project, and will be laid out in project-specific participant information and informed consent forms (filled in before research starts), however, they may include detailed information about a land-based initiative, its challenges and achievements, or the experiences or personal details of people working on that initiative. This data may be collected using techniques such as (online) surveys, interviews, focus groups, or workshops. Where online tools are used to collect research data (e.g. Typeform for surveys), these are GDPR compliant. People involved in research will be informed of their rights to withdraw data (usually within a certain time period) after it is collected, by contacting Shared Assets, via contact information also contained in participant information sheets.

Data management

Data collected will be stored and analysed on our internal password-protected Google Drive, our password-protected Typeform account, and occasionally in another secure shared drive (such as that of a university) with other external partners. If the latter is the case, it will be made clear to research participants in participant information sheets/informed consent forms which they fill in before the research begins. 

Data access

As mentioned in our Research Approach, we strive to make the summarised findings of our research, and the datasets produced, freely available online, using Creative Commons Licences, so others can learn from and build on our work, following the principle of ‘as open as possible, as closed as necessary’. This means results will often be anonymised to protect co-researchers/participants, but where research participants/co-researchers find it empowering to be named and recognised for their work, we will include identifying details with their explicit consent. In some cases, data from research may also be published in formal research outputs (e.g. journal articles, conference papers, theses and reports) – in these circumstances we will aim to upload the articles as soon as possible in open-access websites such as ResearchGate.

Data archiving

After a research project concludes, we will keep the raw datasets, anonymised as necessary, for up to 10 years, on our internal, password-protected Google Drive. Published research outputs, with summarised data/findings, will be kept indefinitely.

If you have any questions about the information above, please get in touch at